IT Project Management Analyst

JOB DESCRIPTION AND EXPECTATIONS

To support the IT PMO in the planning, execution, and delivery of IT projects by providing expert project coordination, documentation, and analysis, ensuring alignment with IT PMO standards and strategic goals.

Academic/Professional: Bachelor’s degree in project management, Information technology, Engineering, Computer Science, or related field, Relevant Project Management certification (e.g., PMP, PRINCE2, CAPM, or equivalent) and Certification or training in Agile methodologies (Scrum) is an advantage.

Work experience: 3-4 years of hands-on experience in IT project coordination, administration, or project management, Experience working within a PMO or structured project delivery environment is preferred and Exposure to software development lifecycle (SDLC) and IT infrastructure concepts.

Job Level: This position has been profiled as a minimum Analyst role owing to the defined skill level, years of experience and complexities of the task to be performed.

Grade Level: This position has been profiled as a minimum Analyst 9 owing to the defined skill level, years of experience and complexities of the task to be performed.

Key Responsibilities

• Vetting, documentation, and scoping of new project requests in alignment with annual planning cycles.
• Maintenance of the project portfolio database, ensuring all project documentation is accurate, version-controlled, and accessible.
• Prepare project status reports and presentations for PMO and stakeholder review.
• Track project timelines, deliverables, and resource assignments under the guidance of the Head of IT PMO.
• Assist the Business analysts in eliciting and documenting clear business and system requirements.
• Participate in stakeholder meetings to capture needs and expectations.
• Monitor project progress against plans and flag deviations proactively while using visual dashboards and PM tools.
• Maintain project artifacts including risk registers, issue logs, change requests, and meeting minutes.
• Support User Acceptance Testing (UAT) coordination and documentation.
• Facilitate Agile ceremonies including sprint planning, daily stand-ups, and retrospectives.
• Facilitate communication within the project team and with internal/external stakeholders as needed.
• Periodic project reviews for risk, data privacy impact, and alignment with best practices.
• Ensure project documentation meets audit and compliance requirements.
• Support the preparation of materials for internal and external audits.